Reporting to the GM of Operations, the Head of Competitions & Events is primarily responsible for overseeing the VSBL competition and memberships, providing managerial support and guidance to clubs and office staff. The role requires a willingness to establish and maintain strong lines of communication with clubs and other stakeholders.

Key Responsibilities

Membership

• Annual registration, clearances, update players and club details on GameDay, build tournament and season registration forms, capitation to clubs and assist with all club queries

VSBL

• Coordination of VSBL competition and fixturing
• Administration of GameDay results, fixtures and ladders
• Assist with the assessment of player and coach eligibility matters
• Coordinate finals series, including venues, fixtures, and medals/pennants and equipment
• Ensure all competition rules are adhered to and effectively maintained through frequent communications with clubs
• Organise and assist with stakeholder meetings including tribunals, club hub meetings, working groups and committees

Winter Associations

• Support Winter Associations with administrative matters as required
• Work collaboratively with Winter Associations to identify key opportunities for sustainable growth of winter baseball

Tournaments

• Assist with representative team requirements
• Support Events Officer with tournaments as required, including but not limited to, communications, fixtures and personnel coordination

Events

• Coordinate events such as the Annual General Meeting and awards events
• Oversee delivery of events such as Little League and State Winter Championships

Office Support

• Administrative support including but not limited to taking meeting minutes, data and file management and other duties required

Key Relationships

Internally

• CEO
• GM Operations
• Head of Baseball Performance Pathway
• Digital Marketing & Communications Officer
• Financial Controller
• Umpire & Scorer Officers
• Little League District Administrator
• Administration Officer

Externally

• BV clubs, associations and charters’ coaches, presidents and secretaries
• Baseball Australia
• School Sport Victoria (SSV)
• Melbourne Ballpark Management

Selection Criteria

Qualification and Experience

• Relevant Tertiary qualification or suitable work experience
• Experience in using GameDay or similar competition management system
• Current Drivers License
• Working With Children Check

Knowledge and Skills

• Excellent and tactful communication skills, time management and organisational skills, and ability to manage/prioritise tasks and resolve conflicts
• Demonstrated capacity in the use of technology, including database management, websites, and Microsoft Office Suite
• Well-developed planning/program management skills with a high degree of attention to detail
• Knowledge of sporting culture and issues faced by sporting organisations at community level is an advantage, including an understanding of the constraints of the volunteer workforce (baseball specific is preferential)
• An understanding of the nuanced nature of participation level sport and the desire to foster an equitable, enjoyable and sustainable competition environment
• Self-motivated with the ability to work independently
• Relationship building and stakeholder management skills

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organisation.