Key Responsibilities

Sanctioning

• Complete incoming sanctioning documents and ensure they are complete with correct information and supporting documentation. 
• Ensure all omissions or clarifications required to complete the sanctioning process are completed before final approval.
• Track the documents through to AusTriathlon and return of approvals to the race directors via the online sanctioning system.
• Ensuring all post-race de-brief reports are lodged, follow up on outstanding documentation and distribute to the relevant stakeholders.
• Deal with enquiries from potential new Race Directors and explain the process, benefits, and reasons behind the need for sanctioning.
• Coordination of state calendar for events and other relevant activities.
• Approve TSF invoices and ensure ODM reporting, and payments are completed in a timely manner.

Volunteer Management - Technical Official Program

• Provide support to the TQTC including organising the monthly TQTC meeting.
• Coordinating with the TQTC to ensure an up-to-date register of officials is maintained including checking and updating contact details against the AT database.
• Coordinating the availability of officials for calendar sanctioned races for the TQTC.
• Ensure that officials’ qualifications are kept current and membership status is maintained.
• Communicating with officials’ relevant news and information.
• Ensuring all National Officiating Assessment Scheme assessments are received and tracked.
• Maintaining Technical Logs of Officials including course development details.
• Review the officials register for those TOs’ who have become inactive or may require refresher programs.
• Check the accuracy and validity of all technical reimbursement claims and ensure their timely payment through coordinating with the Administration Officer- Membership, Financial & Information Technology.
• Coordinate with the TQTC the official recruitment, training, mentor relationships and support.
• Coordinate in conjunction with the TQTC appropriate training and development programs for technical officials at various levels. 
• Manage and maintain technical equipment to be used at events.

Key Performance Indicators

Specific measures of success will include:

• Plans and processes in place to support best possible delivery of Events and Technical functions  
• Positive stakeholder relationships enabling best practice/outcomes across all relevant programs
• Timely delivery / release of Event calendars
• Healthy, supported, resourced T.O. and volunteer programs
• Happy and safe race participants and spectators
• Demonstration of behaviours aligned with AusTri values and framework.

Key Behaviours

Our strategic plan sets out a behavioural framework that “shapes the culture of the triathlon and multisport industry in Australia.” The following behaviours define our character and guide how we behave as we collectively do what is right for the sport and are a fundamental expectation of every employee.

Unity: all elements of the Australian triathlon community plans, delivers, monitors, and reviews our core business together, in an honest, respectful, and transparent manner, generating a positive culture for the benefit of the sport.

Accountability: Everything we do helps us achieve our purpose. We do what we say we will do when we say we will do it.

Courage: We are always open to new ideas and different ways of thinking; we are prepared to be challenged, to be flexible and to make big decisions to achieve our purpose. We deal with non-perfect situations with resilience and honesty; and we have an opportunity mindset.

Enjoyment: We are all involved in triathlon and multisport because we love it! Our involvement should be fun, and we need to remember this.

Inclusivity: We welcome and embrace all elements of the diverse Australian community into our sport. We are a multisport community, from all walks of life, inclusive of all backgrounds, ages, genders, cultures and ability levels and we are representative of contemporary Australian society.