The Domestic Competitions Administrator is responsible for the effective coordination, administration and operational delivery of SBA's Junior and Senior Domestic Basketball Competitions.

This is a key operational position within the Association, ensuring competitions are professionally administered, appropriately resourced, compliant with SBA By-Laws and Basketball Victoria requirements, and delivered to a high standard for players, clubs, coaches, referees, officials and spectators.

The position oversees the complete competition lifecycle, from seasonal planning, team nominations, registrations, grading and fixturing through to weekly competition delivery, finals, awards and end-of-season administration.

The successful applicant will be a highly organised and proactive basketball administrator with strong communication, relationship management and problem-solving skills. They will be comfortable working independently, making day-to-day operational decisions within delegated authority and managing competing priorities in a fast-paced sporting environment.

The role requires a visible presence during domestic competition periods, particularly on Saturdays, and flexibility to support competition operations outside standard business hours when require

Key Responsibilities

A. Domestic Competition Management

• Coordinate and administer all SBA Junior and Senior Domestic Competitions, overseeing the complete competition lifecycle from seasonal planning through to finals and end-of-season activities.
• Manage team nominations, player registrations, grading, fixturing, competition structures and seasonal scheduling in consultation with the relevant Domestic Competition Committees as required.
• Prepare and publish weekly fixtures at least seven days prior to the scheduled competition week, excluding grading and finals periods.
• Manage fixture changes, postponements, rescheduling, walkovers and other competition adjustments, ensuring all relevant stakeholders are notified.
• Coordinate finals arrangements, player eligibility checks, competition awards and end-of-season processes.
• Monitor competition participation, team numbers and court utilisation, identifying opportunities to improve competition structures and grow participation.

B. Competition Administration, Rules and Compliance

• Maintain accurate competition records, registrations, transfers, clearances, team allocations and player eligibility in accordance with SBA By-Laws and Basketball Victoria requirements.
• Administer competition fees, team registration charges and payment processes in conjunction with the SBA Finance Officer.
• Monitor and maintain relevant compliance records, including Working With Children Checks and other required documentation.
• Administer and monitor compliance with SBA By-Laws, competition regulations and the SBA Behaviour Policy.
• Coordinate the recording, administration and follow-up of behavioural incidents, technical fouls, suspensions, protests and other disciplinary matters in accordance with established SBA procedures.
• Investigate and administer non-refereeing By-Law matters, including incorrect uniforms, late starts, walkovers and other competition breaches.
• Maintain accurate and confidential records of complaints, disciplinary matters, penalties and decisions, escalating matters requiring formal determination to the Business Manager or relevant committee.
• Provide guidance to clubs and participants regarding competition rules, eligibility requirements and administrative procedures.

C. Competition Operations and Venue Coordination

• Oversee the operational delivery of domestic competitions, ensuring venues are appropriately prepared, equipped and staffed.
• Maintain a visible and approachable SBA presence during Saturday competitions and other scheduled competition periods.
• Ensure courts are equipped and ready for competition, including basketballs, scoring tablets, scoreboards, shot clocks (where required) and relevant game-day operating information.
• Monitor the accuracy and completion of game results and scoring records, following up outstanding or incorrect information with referees and relevant personnel.
• Coordinate Venue Supervisor operations, including recruitment support, training, rostering and operational oversight, in conjunction with the Finance Officer and Business Manager.
• Monitor venue operations and ensure incidents, maintenance requirements, safety concerns and operational issues are appropriately reported and followed up.
• Liaise with the Technical Officials Development Officer and referee supervisors regarding competition rules, game procedures and operational requirements.

D. Club and Stakeholder Relationships

• Act as the primary day-to-day SBA contact for domestic clubs regarding competition administration and operational matters.
• Develop and maintain positive working relationships with club presidents, delegates, coaches, team managers, players, parents, referees and volunteers.
• Attend Junior and Senior Domestic Competition Committee meetings, providing relevant reports, updates and administrative support.
• Chair seasonal grading meetings and other committee meetings as delegated by the Business Manager.
• Communicate competition information, fixture changes, By-Law requirements and operational updates to relevant stakeholders in a timely and professional manner.
• Manage enquiries, complaints and disputes objectively and professionally, resolving matters within delegated authority and escalating significant or complex issues to the Business Manager.

E. Competition Development and Administration

• Identify opportunities to improve competition structures, administrative processes and the overall participant experience.
• Monitor competition trends, club requirements and community demand, providing recommendations to the Business Manager regarding competition growth and development.
• Review and improve competition procedures, systems and administrative processes to support efficiency, accuracy and consistency.
• Maintain accurate and up-to-date competition documentation, databases and records across PlayHQ, RefBook, TeamPay and other relevant SBA systems.
• Provide regular operational updates and reports to the Business Manager, including competition participation, outstanding matters, incidents and improvement opportunities.
• Undertake other duties reasonably associated with domestic competition operations as directed by the Business Manager.