About Basketball NSW

Basketball NSW is the peak body for basketball in New South Wales and is responsible for the growth, development and governance of the sport across the state. We work in partnership with associations, clubs, participants, coaches, referees, volunteers and stakeholders to deliver strong outcomes for the basketball community.

At Basketball NSW, we are committed to creating a positive, inclusive and high-performing culture that supports our people to do their best work and contribute to the success of the organisation and the sport.

Our Values

Basketball NSW is guided by the Building BLUES values:

• Better People 
• Learn 
• Unity 
• Effort & Enjoy 
• Selfless 

These values underpin how we work, how we lead, and how we support each other and our stakeholders.

Position Purpose

The HR Administrator provides high-quality administrative and coordination support across Basketball NSW’s people and culture functions. The role is responsible for supporting the efficient delivery of core HR processes, including recruitment administration, onboarding and offboarding, employee records management, policy administration, compliance tracking, training coordination and general HR support.

This role plays an important part in ensuring HR systems, documentation and processes are well organised, accurate, confidential and responsive. It also supports the Chief Financial Officer by strengthening day-to-day HR operations and enabling effective people management across the organisation.

Key Responsibilities

1. HR Administration

• Maintain accurate, complete and up-to-date employee records, files and HR documentation. 
• Prepare employment contracts, contract variation letters, probation correspondence, confirmation letters and other standard HR documentation. 
• Support the administration of employee lifecycle activities including commencement, role changes and separation processes. 
• Ensure documentation and records are maintained in accordance with organisational requirements, privacy obligations and good record-keeping practice. 
• Monitor and maintain key HR dates and registers, including probation review dates, contract end dates, qualifications, licences and compliance requirements. 

2. Recruitment and Onboarding Support

• Coordinate end-to-end recruitment administration, including posting advertisements, scheduling interviews, preparing interview documentation and managing candidate correspondence. 
• Assist with reference check administration and pre-employment documentation. 
• Prepare onboarding documentation and support new starters through pre-commencement and induction processes. 
• Coordinate onboarding tasks such as systems setup requests, documentation collection, policy acknowledgement and induction scheduling. 
• Support hiring managers to ensure recruitment and onboarding processes are timely, professional and well coordinated. 

3. HR Systems and Process Coordination

• Maintain HR templates, forms, trackers and registers to ensure they remain current, accurate and accessible. 
• Support the administration of HR systems, including Employment Hero and other relevant platforms used across people operations. 
• Assist with workflow management and document control across HR processes. 
• Contribute to continuous improvement by identifying opportunities to strengthen the efficiency, consistency and user experience of HR administration. 

4. Compliance and Training Administration

• Track and coordinate HR compliance requirements, including Working with Children Checks, mandatory training, policy acknowledgements, licences and other employment-related obligations. 
• Support the administration of probation review cycles, objective review processes and other scheduled people processes. 
• Coordinate internal and external training bookings, attendance records and follow-up reminders. 
• Assist with preparation of HR records and documentation to support audits, reporting and compliance reviews. 

5. Employee and Manager Support

• Provide first point of contact support for routine HR administrative enquiries, escalating matters where appropriate. 
• Assist employees and managers to access policies, templates, forms and process information. 
• Maintain a professional, approachable and service-oriented approach in all interactions. 
• Handle sensitive information with a high degree of confidentiality, care and discretion. 

6. Reporting and Organisational Support

• Assist with the preparation of workforce reports, people data summaries and HR administration updates as required. 
• Support staff engagement, wellbeing and people initiatives through administrative coordination and internal communication assistance. 
• Provide administrative support on HR projects and broader people and culture priorities as directed. 
• Contribute positively to a collaborative, professional and values-driven workplace culture. 

Key Relationships

Internal

• Chief Financial Officer & HR Manager
• Senior Leadership & Management team
• Employees across Basketball NSW
• Social & Wellbeing Committees
• Payroll and finance contacts 
• Hiring managers 

External

• Job applicants 
• Recruitment agencies and service providers 
• Training providers 
• Compliance and regulatory bodies as required 

Capabilities and Attributes

The successful candidate will demonstrate:

• strong organisational and coordination capability 
• excellent judgement and discretion 
• initiative and reliability 
• a collaborative and supportive working style 
• a commitment to service, professionalism and continuous improvement 
• alignment with Basketball NSW’s values and culture 

Work Health and Safety

In accordance with Basketball NSW’s obligations and expectations, all employees are required to:

• take reasonable care for their own health and safety, and that of others 
• comply with Basketball NSW work health and safety policies, procedures and directions 
• report incidents, hazards and safety concerns in a timely manner 
• participate in required training and safe work practices 
• Actively identify, assess, and mitigate risks associated with the role to ensure a safe and compliant working environment

Other

All roles within the organisation are expected to:

• Represent BNSW at relevant competitions and events, modelling BLUES values and professional conduct at all times.
• Actively identify, assess, and mitigate risks associated with program delivery to ensure a safe and compliant working environment.