The key focus of this position is to oversee the governance, administration, compliance, financial coordination and operational infrastructure of Melbourne University Soccer Club, ensuring that both the Men’s and Women’s programs are professionally supported and aligned with MU Sport and Board requirements.

The position reports to the Club President and works closely with the Club Board and Melbourne University Sport (MU Sport). The position is co-funded by the Club and MU Sport.

Governance & Compliance

• Act as primary administrative liaison between MUSC and MU Sport
• Support Board governance, AGM preparation, and Consumer Affairs compliance
• Assist in preparation of annual reports and required submissions
• Ensure compliance with Football Victoria and University requirements
• Support OHS compliance and incident reporting processes

Club Administration & Operations

• Assist with documenting and publishing board and committee meeting minutes, actions and decisions
• Assist with contract and volunteer service agreement administration
• Oversee administrative and operational organisation of the Club including fixturing and rostering
• Maintain membership records
• Manage incoming correspondence from external stakeholders
• Coordinate permit and facilities applications in conjunction with Committee of Management
• Coordinate external venue hire

Resource & Asset Management

• Coordinate acquisition and distribution of equipment, uniforms and consumables
• Maintain equipment register and ensure appropriate asset care
• Ensure social media team receives up-to-date fixtures, results and announcements

Financial & Commercial Support

• Assist servicing of sponsorship agreements and agreed deliverables
• Support development of new revenue opportunities (grants, sponsorship, alumni engagement)
• Monitor administrative expenditure within approved budgets