Haileybury welcomes applications for the role of Administration Officer to join our Sport Department. This is a full-time, ongoing (1.0 FTE) position commencing as soon as possible; however, part-time arrangements may be considered for the right candidate. 

The Administration Officer will play a key role in providing comprehensive administrative and operational support to the School Sports Department, ensuring the efficient delivery of the School’s sporting programs and services. The Sport Administration team supports multiple facets of the Haileybury Sport program however this role will be aligned to support specific portfolios within the Haileybury’s Sport structure. 

Key Responsibilities  

As the Sport Administration Officer, you will: 

• Provide high-level administrative support to the Haileybury Sport Department, including calendar management, meeting coordination, and correspondence. 
• Support Heads of Sport in the planning, coordination, and delivery of sport-specific programs and seasonal activities aligned with the Haileybury Sport Strategy. 
• Assist with the implementation, monitoring, and reporting of departmental strategic initiatives and improvement projects.
• Coordinate the organization and logistics of sporting events, competitions, carnivals, tours, and training schedules across the Haileybury sports program.
• Maintain accurate and up-to-date records, databases, and participation data for students, teams, fixtures and results. 
• Prepare reports, documentation and presentations to support program planning, evaluation, and strategic reporting. 
• Liaise with internal and external stakeholders as required. 
• Provide administrative support to the Head of Sports Operations, including facilities bookings and logistical coordination across Haileybury campuses.
• Ensure all sport-related communications and information are accurate, current, and aligned with Haileybury branding and communication standards. 
• Assist with risk management, consent documentation, and compliance processes associated with sporting activities.
• Perform other duties as directed by the Sports Department Manager. 

About You  

At Haileybury we are seeking exceptional people. We are looking for a team player who brings the following skills and experience: 

• Demonstrated experience in an administrative or program support role, preferably within a school or sporting environment.
• Strong proficiency in Microsoft Office Suite and relevant school or sports management systems.
• Highly developed organizational and time management skills.
• Excellent written and verbal communication skills, with the ability to engage with a wide range of stakeholders.
• Proven ability to work both independently and collaboratively within a team environment.
• High level of accuracy and attention to detail.
• Flexibility and willingness to support a diverse and dynamic sporting program.  

Why work for us? 

• Competitive salary, with further career development and opportunities. 
• Ongoing professional and personal development. 
• Excellent on-site facilities, grounds and working environment. 
• Supportive, hybrid and flexible work options. 
• Employee leave benefits such as paid parental leave and additional personal leave.
• Employee Assistance Program (EAP). 
• Various financial benefits to employees through discount partnership programs and salary packaging options.

Successful applicants must have the right to work in Australia and either hold, or be willing to obtain, a current National Police Check and an Employee Working With Children Check prior to commencement.  

Haileybury is committed to the protection of children and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening and adhere at all times to the schools’ Child Safety and Wellbeing Policy, (https://www.haileybury.com.au/policies).  

Haileybury is an equal opportunity employer. We celebrate diversity and create an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.