Job Title: Intervarsity Administrator

Position Status: Casual

Location: ActivateUTS | ActivateUTS Sport Office | 745 Harris Street UTS Bldg 4 Level 2, Ultimo, NSW 2007

Reports To: Intervarsity Coordinator/ Manager, UTS Sport

About the Role

The Intervarsity Administrator supports the planning, coordination and delivery of UTS intervarsity sport programs. Working under the direction of the Intervarsity Coordinator, you’ll provide essential administrative, logistical and on-the-ground support to ensure teams are organised, informed and ready to compete.

You’ll also support the UTS Basketball / UBL program, assisting with communications, game day preparation, scheduling and partnerships across the year.

This role suits someone who thrives in a fast-paced, team-based sporting environment and enjoys working closely with students, coaches and partners.

Key Responsibilities

Intervarsity Programs

• Support team entries, registrations, compliance and communications for UniSport Nationals
• Assist with recruitment, onboarding and communication of student team managers
• Maintain athlete databases, eligibility records and key documentation
• Support uniform and merchandise ordering
• Provide on-site and remote support before and during competitions
• Track expenses and assist with invoice processing against approved budgets

UTS Basketball & UBL Program

• Assist with player, coach, partner and volunteer communications
• Support training schedules, fixtures and venue bookings
• Help prepare game day materials, volunteers and equipment
• Assist with budget tracking and basic financial reporting
• Support partnerships, promotions, fundraising initiatives and events

What You’ll Bring

Essential

• Current First Aid Certificate
• Strong interest in university, student or high-performance sport
• Excellent organisational and administrative skills
• Strong written and verbal communication skills
• Confidence using digital systems (Excel, shared drives, email)
• Ability to work flexible hours, including occasional early mornings or evenings

Desirable

• Experience with sporting teams, competitions or events
• Knowledge of university sport structures (e.g. UniSport)
• Exposure to sponsorship, fundraising or partnerships
• Experience working with students, volunteers or team managers

Why Join Us

Be part of a dynamic and inclusive organisation at the heart of UTS, delivering programs that support students’ personal and professional growth. At ActivateUTS, we offer:

• A collaborative and supportive team environment
• Opportunities to contribute across diverse student programs
• Free gym membership
• Daily meal allowance
• Additional paid leave days
• Wellbeing initiatives
• A fun, inclusive team culture

Life at ActivateUTS

• 190 student clubs and societies (22,000+ memberships)
• Major campus events, including O’Day and O’Fest
• Sports programs (8 programs, 2 gyms, 350+ student-athletes)
• Food and beverage venues, a commercial function centre, and ActivateFit – the on-campus gym

Learn more at activateuts.com.au

Follow us:

@activateuts @activatefit.gym @theloftuts @undergrounduts @aerialutsfunctioncentre @theutsstore