JOB TITLE: Participation Development Coordinator

REPORTS TO: Marketing & Operations Manager

DIRECT REPORTS: 

• Learn to Play Coaches

LOCATION: Blacktown

STATUS: Part-time (25 hrs p/w)

REMUNERATION:  The final salary and package will be negotiated with the successful applicant.

Job Summary

The Participation Development Coordinator will play a crucial role in expanding and enhancing our basketball programs, focusing on grassroots development, community engagement, and talent identification. This position requires a dynamic individual with a passion for basketball, excellent communication skills, and the ability to work with diverse groups.

Key Areas of Responsibility:

1. Program Delivery & Development

• Plan, deliver, and continually improve all grassroots development programs, including:
  • Aussie Hoops
  • Sporting Schools programs
  • School Holiday Camps & Clinics
  • Come & Try sessions
  • Introductory skills programs and pre-season sessions
• Ensure programs are delivered to a high standard, consistently, and with strong participant experience.
• Align program delivery with CBBA’s participation targets, calendar, and operational requirements.
• Ensure programs run efficiently, are well-prepared, and use CBBA equipment and resources responsibly.

2. Participation Pathway Management

• Oversee the movement of participants through CBBA’s pathway from grassroots > domestic competitions > representative development.
• Work with the Competitions Coordinator to transition beginner players into age-appropriate domestic teams.
• Provide fair and justified distribution of players across CBBA domestic clubs.
• Monitor and report participation numbers at each stage of the pathway.
• Identify developing athletes and recommend them for targeted development opportunities (e.g., squad programs, HP development).

3. Schools & Community Engagement

• Build and maintain strong relationships with:
  • Primary and high schools
  • Community organisations
  • Council-based programs
  • Local clubs
• Coordinate and deliver school programs, including Sporting Schools bookings, logistics, curriculum, and session plans.
• Engage new schools and community groups to drive program expansion.

4. Workforce Coordination (Coaches & Casual Deliverers)

• Schedule Learn to Play Coaches and casual deliverers for programs efficiently and within budget.
• Provide on-court coaching supervision, mentoring, and development feedback for LTP coaches.
• Support coaches’ progression along CBBA’s internal coaching pathway.
• Ensure all staff have current WWCC, certifications, and meet CBBA standards.

5. Reporting, Data & Administration

• Maintain accurate participation data across all programs (Aussie Hoops, schools, clinics, pathways).
• Track and report weekly and monthly participation KPIs to the Marketing/Operations Manager.
• Provide pathway reporting showing participant movement from entry programs into other CBBA offerings.
• Maintain program registers, attendance, and coach allocations.
• Assist with Jotform, Refbook, and Basketball Connect data relevant to development programs.
• Ensure budgeting considerations (coach hours, program costs, invoicing needs) are tracked and communicated.

6. Event & Inclusion Program Support

• Assist in delivery of targeted participation programs including:
  • I Am A Girl
  • Our Mob Indigenous basketball programs
  • Inclusive and disability-friendly participation initiatives
• Support promotional and community events aimed at increasing participation across diverse groups.

7. Internal Collaboration

• Work closely with:
  • Marketing, Communications & Operations Manager (Denise)
  • Competitions Coordinator
  • Representative Coordinator
  • Administrative Assistant
• Ensure program changes, schedules, and updates are communicated across departments.
• Support the production of marketing material by providing dates, program details, and participant numbers.

Qualifications

Essential:

• Minimum of 2 years of experience in sports development, coaching, or a related role.
• Minimum: Basketball NSW Association Coaching Accreditation (formally known as level 2).
• Strong knowledge of basketball, including coaching principles and player development.
• Strong administration, organisational and time-management skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and Google Workspace (Google Docs, Sheets, Drive). 
• Valid Working with Children Check (WWCC).
• Ability to work flexible hours, including evenings and weekends.
• Current driver's licence and access to a reliable vehicle.
• First Aid and CPR qualifications.

Desirable:

• Knowledge of basketball rules, regulations, and competition structures.
• Experience working with coaches and volunteers.
• Experience in sports administration, event management, or a related field.
• Familiarity with budgeting and financial tracking.

Personal Attributes:

• Passionate about community sports and a high energy individual. 
• Looking to grow and develop with a fast-growing sporting organisation.
• Calm under pressure with the ability to resolve conflicts diplomatically.
• Detail-oriented with a focus on delivering high-quality outcomes.
• Flexible and adaptable to meet the demands of a dynamic role.