AFL Masters provides an opportunity for players aged 35 and over to continue enjoying Australian Rules Football in a safe, supportive, and socially inclusive environment. Clubs across the Victorian metropolitan area play every second Sunday, balancing fitness, fun, and family commitments.
We promote participation for all - regardless of experience - and foster a culture of camaraderie and community. Our philosophy is simple: Footy for Fun. With a standardised set of modified rules to reduce injury risk and the backing of the AFL and the Australian Sports Commission, AFL Masters offers a meaningful and enjoyable football experience.
Purpose of the Role
The Operations Coordinator supports the administration and delivery of AFL Masters Vic Metro competitions and programs to a high professional standard. This role is integral to ensuring smooth operations and communications across clubs, stakeholders, and AFL-related platforms.
Key Responsibilities
Administer AFLVM competitions in line with AFL and AFL Victoria policies and procedures.
Audit team sheets, match scores, umpire feedback, and player qualification data.
Assist with PlayHQ setup, including grading, fixtures, finals, and ongoing support for club users.
Support registration and administration for the National Carnival and coordinate merchandise orders.
Maintain ongoing communication with clubs regarding player registration and eligibility.
Monitor and report weekly Red, Yellow & Green card infringements and suspensions.
Review and verify reregistered player profiles to ensure AFLVM eligibility compliance.
Coordinate and enter data across PlayHQ and Officials HQ.
Liaise with the Umpire Coordinator and report incidents/suspensions to the Operations Manager.
Tally votes for end-of-season awards and goal kickers for social media content.
Assist with Finals match coordination and associated events/functions.
Provide general administrative support to the League, Board, and SAPA.
Promote and support National programs (e.g., QuickKick, Family Kick).
Support growth strategies for the AFL Masters Pathway.
Assist with marketing and communications, including Canva design and social media management (e.g. Facebook, Instagram).
Support the servicing of National and AFLVM partners.
Support funding applications and delivery, including government grants.
Support League events, club engagement, and partnership activations.
Key Relationships
Reports to:
Operations Manager
Internal:
Umpire Coordinator
Football Committee
Women’s Sub-Committee
External:
Club Delegates & Football Operations Staff
AFL Masters National
AFL & AFL Victoria
Suppliers and Community Stakeholders
National and AFLVM partners
Key Attributes
Demonstrated professionalism, reliability, and initiative
Enthusiastic and positive mindset
Highly organised with excellent time management skills
Strong written and verbal communication
Ability to maintain confidentiality and integrity
Competence in IT systems including PlayHQ (training available), Microsoft Office, Canva, WordPress, internet/email
Understanding of governance and club/league procedures
Ability to work flexible hours, including evenings/weekends as required
Sound understanding of AFL, AFLW, and AFL Masters
Qualifications & Experience
Essential:
Current Working with Children Check
National Police Check
Strong administrative and customer service skills
Stakeholder engagement and relationship management experience
Proven ability to work autonomously and within a team
Ability to resolve issues and handle sensitive matters diplomatically
Desirable:
Experience in sports administration (especially in Australian rules football)
Familiarity with PlayHQ platform
Background in community football operations
Understanding of AFL Masters Vic Metro competition structure and history
AFLVM Core Values
Engagement: Building strong, positive relationships across our football community
Integrity: Upholding fairness, respect, and transparency in all operations
Growth: Actively supporting the development of clubs, players, and the league
Sustainability: Ensuring long-term success through smart, inclusive management
