About BTYC Gymnastics:

BTYC Gymnastics is one of Victoria’s leading competitive and recreational gymnastics clubs. Operating exclusively from our purpose-built facilities, we provide an exceptional training and competition environment for athletes of all levels. As a Child Safe organisation, we are committed to the safety, wellbeing, and empowerment of all children and young people involved in our programs.

About the role:

As our Event Manager, you’ll be the driving force behind the planning, execution, and follow-up of BTYC events. Reporting directly to the General Manager, you’ll mix hands-on coordination with behind-the-scenes admin to deliver events that shine.

While experience in gymnastics or sports management is preferred, your passion for high-quality event delivery is what truly matters.

Key Responsibilities:

Pre-Event Preparation

• Develop and design promotional and marketing materials
• Lead and participate in pre-event planning meetings
• Manage event entries and compile work orders
• Coordinate the preparation of event materials, including awards, decorations, and catering for judges
• Create judge and staff rosters
• Overseeing volunteer coordination and scheduling
• Collaborate closely with the Accounts Manager to manage event-related budgets and payments

On-the-Day Management

• Overseeing the smooth running of events
•  Provide operational support to staff, volunteers, and judges throughout the event
•  Respond to issues promptly to maintain event flow and uphold quality standards

Post-Event Review & Administration

• Complete all required post-event documentation and administrative tasks
• Conduct inventory checks of event materials and awards
• Support the collection and analysis of event feedback for continuous improvement

Why Join BTYC?

• Be part of a supportive and inclusive team environment
• Receive mentoring and training from our current Event Manager during a comprehensive handover period
• Opportunities for professional growth and ongoing education
• Work in a respected gymnastics club with best-in-class facilities
• Competitive pay in line with the Fitness Industry Award, based on your accreditation, age, and experience