Do you thrive in the organised chaos of live events and love the feeling of pulling off something memorable? Gymnastics Australia is seeking a detail-oriented events professional to support our national events calendar, from the Australian Gymnastics Championships through to local competitions and forums and make a real difference to the experiences of our members and community.

The Coordinator, Events & Experiences supports the Head of Events & Experiences in the planning, delivery and review of events delivered by Gymnastics Australia. This includes the Australian Gymnastics Championships and the National Clubs Carnival, as well as local championships, international competitions, selection events, functions and forums.

This role brings value to the gymnastics community by helping deliver events and experiences that are welcoming, professional and uplifting for members at every level of the sport. It supports the creation of moments that not only run smoothly, but also build belonging, pride and excitement across the community.

Marketing and Commercial Services Team

The Marketing and Commercial Services team is here to bring gymnastics into the future, through storytelling and raising our profile, building our capability to attract and service commercial partners.
The team will amplify the voice of our community and tell the story of our people and gymnastics heroes, engaging more people in the journey of our sport and the Australian Gymnastics Team.
The team will transform our event delivery building on what we already offer in the field of play and creating unforgettable experiences for our members and fans. The team delivers our national events and will work to secure opportunities for us to stage international events and build our capability in the lead up to Brisbane 2032.
The team will boost participation numbers in the sport by fully activating our digital and social channels and implementing national marketing campaigns in close partnership with state staff and clubs.

Key Responsibilities

Leadership

• Contribute in a proactive and emotionally intelligent manner to team discussions, creating an environment that encourages constructive challenge and debate
• Role model organisational values within Gymnastics Australia and across the broader gymnastics ecosystem
• Provide reliable and consistent operational support, contributing to the conditions for people to achieve success
• Contribute to a culture of service excellence, accountability and continuous improvement by sharing insights and helping to build capability
• Demonstrate accountability, professionalism and a solutions-focused approach in all event activities

Strategic

• Support the strategic direction and assist the delivery and ongoing enhancement of Gymnastics Australia events
• Support the embedding of safeguarding, child safety and integrity activities as standard features of all events
• Contribute to annual business planning and budget development for the Marketing and Commercial Services team, including providing operational inputs and data
• Support the production of events reporting for the Board and CEO by coordinating inputs, maintaining records and helping to track progress against plans
• Establish productive relationships with key stakeholders, agencies, commercial and funding partners that grow the reputation and network of Gymnastics Australia

Stakeholder Engagement and Relationships

• Support a positive and collaborative team environment across event staff and volunteers
• Build and maintain effective working relationships with internal staff, Technical Committees, State Associations and affiliated clubs
• Liaise with event suppliers, venues and contractors (e.g. catering, accommodation, first aid) to support event delivery
• Provide clear, timely and professional communication in response to event enquiries via phone and email
• Support the distribution of event communications, ensuring stakeholders are well-informed and equipped with relevant information
• Collaborate with Technical Directors and Judging Coordinators to ensure technical requirements are understood and delivered

Operational and Administrative

• Contribute to the planning and development of event workplans, competition schedules and operational timelines
• Support the continuous improvement of event delivery through participation in post-event reviews and feedback processes
• Assist in gathering insights from participant surveys and stakeholder feedback to inform future event planning
• Assist in the coordination, onboarding and day-to-day support of event volunteers
• Contribute to team deliverables by proactively completing assigned tasks and supporting colleagues during peak event periods
• Assist with the coordination of event logistics including catering, travel, accommodation and AV requirements
• Support the management of event entry processes for State Associations and clubs
• Provide administrative support to event committees and assist with documentation and resource preparation
• Contribute to the execution of event operations during the lead-up and delivery phases
• Maintain accurate and up-to-date event information across systems and online platforms
• Support the development and distribution of event bulletins, training resources and information packs
• Assist in distributing post-event surveys and compiling feedback data

Values alignment, skills, qualifications and experience

We need you and your values to align to the purpose of our organisation and the work we do. In addition, the following essential and preferred skills, qualifications and experiences are necessary for the role.

Essential

• Valid Working with Children Check and Police Check, and current Driver’s Licence
• Undergraduate qualification in Events Management, Sports Business, Sports Administration or a related field
• Demonstrated experience in the planning, execution and evaluation of events in fast-paced, multi-faceted environments
• Solid understanding of sports administration and working within national governing bodies or similar organisations
• Knowledge of best-practice event management, including risk management, safety and volunteer coordination
• Strong interpersonal, written and verbal communication skills
• Excellent organisational, project management and time-management abilities, with the capacity to manage competing priorities under deadlines
• Flexible, solutions-oriented and able to anticipate and resolve complex event challenges
• High computer literacy, including Microsoft Office and event management software

Preferred

• Experience working with volunteer-based workforces
• Understanding of gymnastics and the multiple GymSports disciplines
• Working knowledge of Technical or Event-based Committees