Bowls Victoria is the governing state body for the sport of bowls.  Our primary purpose is to grow, develop and nurture Victoria’s most accessible sport. We are a not for profit organisation, responsible for the governance, events, player development, rules, club services and communications throughout the state. We service over 500-member clubs and around 40,000 registered players, and lead the sport and business of bowls for the benefit of the Victorian bowls community.

The Events and Competitions Coordinator will assist in the delivery of new and existing events and competitions. This includes assisting with the planning, organisation and delivery. The role also assists with delivering livestreaming, stakeholder/partner management and acquisition, along with presentations at BV events.

The role can be undertaken as a full time or part-time role by negotiation.

Key functions and responsibilities for the role include:

• Assist in liaising with host venues and/or local organising committees in the lead up to and during events to ensure they meet the expected standards required (i.e. catering,risk mitigation, greens, volunteers, etc)
• Assist with coordinating all Competition Day event activities at events as the Tournament Director
• Be a contact point for all BV Events and Competitions
• Assist with hosting and managing presentations at each event
• Assisting in livestreaming production, including commentating on events
• Assist in presenting new event concepts to key stakeholders
• Stakeholder/Partner presentations and liaison as required to build the  relationship between Bowls Victoria and its stakeholders/partners
• Liaison with Comms & Marketing staff for promotion and coverage of events
• Prepare pre-event administration tasks such as gathering entry information, following up on incorrect information and participant data, developing and issuing draws/team details, handling withdrawals, prize money information and other relevant duties
• Organise player registrations, draws, appointment of officials, prizes, etc for all major events
• Ensure effective pre-event communication with all event competitors and other key stakeholders and post event communication such as results are delivered
• Follow standardised procedures and event plans for organising major events
• Work collaboratively to support volunteer committees that strengthen the efficient delivery of events
• Ensure all events and competitions are loaded into the Competition Management  System
• Utilise BowlsLink for all event administration
• Other duties as requested or required by the Chief Executive Officer or GM Events and Competitions

To be successful in this role you need to meet the following criteria:

• Public speaking ability and experience in presenting to a large audience
• Ability to deal calmly and consistently with demanding responsibilities and conflicting priorities from a range of customers and stakeholders
• Team player with excellent relationship building and strong negotiation skills
• Highly developed written and verbal communication skills to deal with people from a wide range of backgrounds and needs
• Knowledge of the game, including its tactics and playing styles to assist with informed commentary
• Strong IT literacy and skills
• Experience working with volunteers
• Experience in bowls will be highly regarded
• Knowledge of, or experience in bowls event management is highly desired
• Working with Children Check and Drivers Licence and own vehicle are required.

The role is based at the Bowls Victoria office in Bundoora, but periods of weekend work and travel will be required on a regular basis.