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Coordinator Aquatic Services

Shire of East Pilbara


  • Newman Western Australia Australia
  • Full Time
  • $93,179.77 - $98,001.21 pa + super + allowances
Closing 9 Apr 2020
Applications 0

Description

The position of Coordinator Aquatic Services reports directly to the Manager Recreation & Events and sits within the Customer & Community Services Directorate. Key responsibilities of this role includes the provision of operational expertise, marketing and business development support; relationship management with key stakeholders, including lessees/contractors; development of aquatic services and water safety education programs; the management of aquatic staff and promotion of a strong staff culture across the Newman Aquatic Centre and Marble Bar Swimming Pool.

Oversee the daily operations of the Newman Aquatic Centre and the Marble Bar Pool including:

  • Assist with the recruitment, retention and rostering of appropriately trained staff to operate all programmes and services associated with aquatic facilities; 
  • Be responsible for supervision of staff including inductions, providing ongoing training and the development of trainees, to ensure a high level of service delivery;
  • Maintain records of the currency of qualifications of all aquatics staff and ensure qualification requirements remain current;
  • Supervise pool area and ensure lifeguard staff are monitoring patrons and portraying professional behaviour at all times;
  • Appropriately manage daily pool water chemistry requirements, ensuring the plant room is running accurately, and water chemistry meets health regulations;
  • Perform emergency procedures such as first aid, crowd control and rescues when necessary;
  • Develop, market and evaluate a range of aquatic-based initiatives with a core focus on learn to swim classes;
  • Oversee the Swim School Program including daily operations, bookings, enrolments and administration to ensure the Swim School operates in a safe and cost effective manner;
  • Oversee the operation of the Kiosks and Swim Shops including; purchasing, stock control and monitoring of all retail items;
  • Liaise with contractors to ensure the building, surrounds and facilities are cleaned and maintained to Australian Standards and in line with safety and health legislations and regulations;
  • Develop and maintain emergency and preventive maintenance schedules for all associated buildings, plant and facilities.  Undertake basic repairs as required;
  • Coordinate appropriate maintenance of lawns, gardens and reticulation for all associated buildings and aquatic facilities;
  • Develop, review and maintain operational procedures and work instructions pertaining to the Centre and Pool;
  • Develop, maintain and implement emergency response plans and emergency manifests for both all aquatic facilities;
  • Develop and maintain appropriate communication and network with community groups and local sporting clubs and key stakeholders;
  • Lead and support the team to deliver a customer service orientated culture. Deliver a high level of customer service to customers of the Aquatic facilities including responding and resolving customer queries and complaints;
  • Prepare and report on specific budget allocations and expenditure, ensuring they are in accordance with established processes, guidelines and standards;
  • Under guidance of the Manager of Recreation and Events, develop and implement a business plan to guide operations;
  • Plan, develop, implement and monitor projects, programmes and events which maximise the usage of all aquatic facilities;
  • Ensure the effective management of all resources assigned to the Newman Aquatic Centre and the Marble Bar Swimming Pool and ensure they meet the needs and expectations of the community;
  • Develop, implement and review industry standard policies and procedures for aquatic education programmes.
  • Prepare and report on specific budget allocations and expenditure, ensuring they are in accordance with established processes, guidelines and standards;
  • Ensure that all programmes, projects and events which operate at the Centre and Pool, comply with relevant safety standards, legislation, regulations, policies and guidelines;
  • Constantly improve in Aquatic administrative and financial procedures, ensuring they are effectively carried out in accordance with the Shire’s established guidelines and processes;
  • Prepare reports on the Centre’s and Pool’s utilisation, weekly and monthly progress reports, monthly Council agenda items, quarterly budget variances and other reports as requested;
  • Assist in the preparation of  financial grants for the Centre and Pool from external sources in the pursuit of increasing revenue and decreasing expenditure;
  • Adhere to the Shire of East Pilbara’s finance, budgeting and administration processes;
  • Control relevant expenditure and income accounts including grant accounts and acquittals;
  • Assist the Manager Recreation & Events with the yearly budget process including Fees and Charges justifications, preparation of operating and capital budget estimates and life cycle costing of assets;
  • Use of internal administration systems including Synergy Soft and Encapsulate for all administration requirements and requested reports;
  • Contribute to the achievement of the long term strategic vision of the Shire of East Pilbara;
  • Promote the Shire of East Pilbara’s Code of Conduct and the Shire of East Pilbara‘s Policy Manual;
  • Provide input and continually support the Shire of East Pilbara’s Strategic Community Plan, Corporate Business Plan and various specific relevant strategies and plans;
  • Work effectively within a team environment;
  • As necessary, liaise with staff assigned to the Recreation & Events team, ensuring the implementation of agreed human resource management policies, systems and programmes including staff performance management and training, are fulfilled;
  • Establish effective working relationships with all team members and apply sound communication skills to resolve issues;
  • Apply current Occupational Safety & Health legislation and policies, ensuring a safe working environment;
  • Undertake special projects and other duties as requested, which are in line with the position’s responsibilities.

Essential Requirements

Desirable Criteria

Attachments

Apply for this role

Next steps – if you are interested in this position please apply via our website http://www.eastpilbara.wa.gov.au/about-us/employment-opportunities where the Application Package and Position Description can be downloaded. If you are unable to apply via our website, please submit your application by emailing recruitment@eastpilbara.wa.gov.au Applicants are requested to submit an up to date resume and cover letter addressing the essential criteria no more than 3 pages.

For enquiries relating to the application or recruitment process, please contact:
Chloe Egan – Human Resources Officer on (08) 9175 8000 or hro@eastpilbara.wa.gov.au

For role specific enquiries, please contact:
Jack Little – Manager Recreation & Events on (08) 9175 8000 or mrs@easpilbara.wa.gov.au

Applications close 4:00pm Thursday 9 April 2020.

Chloe Egan

(08) 9175 8000


Application Form

Coordinator Aquatic Services Shire of East Pilbara

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