Referee & Summer Football Administration Coordinator

Nepean Football Association Inc.

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  • Penrith New South Wales Australia
  • Full Time
Closing 28 Jan 2020
Applications 0


This is a newly developed position, so the successful applicant must firstly be willing to work in a position that will quite likely undergo some changes and revisions during the first 12-24 months while we bed down the role.

The position has been created by Nepean Football Association to service two integral aspects of our services.  Firstly and predominantly, to provide clerical and administrative support to our Referee Group, a wholly owned entity of the Association, and secondly, but equally important, to provide the same support to our Summer Football activities. 

You will report directly to the General Manager, but will work closely with the Nepean Referees Group President and Appointments Officer and the Nepean Summer Football Manager.

We’re looking for a dynamic person who fits the bill as follows: 

  • The successful applicant will be proficient in the use of all facets of the Microsoft Office Suite and will have a firm command of both written and spoken English language.
  • They will also have a current Level 4 Football Referees certificate, and a working with children check.  It is preferable that they are currently an active referee, or a very recently retired referee as it is integral that they understand the football referee structure. 
  • They will be confident in the use of computer technology.
  • They will work well unsupervised but must also be able to work harmoniously as part of a small, tightknit team.

Working days/hours:  Regular hours (except Sept to Dec) are Monday to Friday 9am to 5pm but you must also be available to work outside of regular office hours (with notice) as required in order to manage the needs of the association’s stakeholders/members.  There may be occasional weekend work and some evenings in order to provide support at meetings.

For Summer Football activities (September to December), the successful applicant must be available to work 1pm to 9pm Monday to Thursday in order to manage the administration of one of our football venues in Penrith.   This aspect is not negotiable, so please do not apply if you are not able to fulfil this part of the role.

Remuneration will be above award wages based on Grade 5 Clerical in the Sporting Organisations Award dependent upon experience.


  • Demonstrate that you are fully conversant and confident in the use of the Microsoft Office Suite
  • Accurate Data Entry and word processing skills
  • Have a full written and verbal command of the English Language
  • Hold a current Level 4 Football (Soccer) referees accreditation
  • Hold a current working with children check
  • Have a Cert IV or higher in Business Administration or have 1-2 years office admin experience
  • Demonstrate ability to manage conflicting workloads and strict deadlines.


  • Demonstrate capable management of social media and webpage management or a willingness to obtain training
  • Demonstrate ability to work unsupervised and as part of a team
  • Demonstrate confident use of computer technology
  • Be a currently active football (soccer) referee or recently retired referee (membership details to be provided for validation)

Please review the following position description before applying.


Assist Referees Group Management Committee with operational administration tasks, including, but not limited to:

  • Produce weekly draft of referee appointments schedule for all facets and variants of competition for approval by committee, using MatchRef appointments program (training will be provided).
  • Assist President and other committee members with coordination and preparation of monthly members and committee meetings and attend both meetings for minute taking and administrative support purposes.
  • Provide assistance with preparation & distribution of communication to all active members and to the association.
  • Assist and provide support as directed for recruitment, retention and training activities including new referees training courses.
  • Coordinate and manage calendar with management committee and association.
  • Maintain and update Website, Facebook page and any other social media tools used by the group.
  • Coordinate membership renewals using the MatchRef and PlayFootball systems (training provided).
  • Maintain FFA’s Qualification Management System (QMS) database to keep qualifications up to date and accurate. (training provided)
  • Monitor collection of data for working with children checks and active kids vouchers where appropriate.
  • Respond to or otherwise manage (as instructed) any member, club and general public enquiries by phone and email.
  • Coordinate appropriate advertising as directed for all courses and prepare training material as provided by the education coordinator.
  • Maintain and c-ordinate uniform supply process for members.
  • Maintain data and produce various regular reports and statistics for distribution to key stakeholders.
  • Working with the General Manager and the Summer Football Manager, you will be responsible for advertising summer football activities and managing the registration process and team placement process of registrants using the PlayFootball and iCompMan systems (training will be provided). 
  • You will also assist with the competition management of summer football.
  • You will be responsible for the coordination of awards procurement for the Summer Football activities.
  • You will act as a site manager/coordinator between September to December (training will be provided).
  • When not engaged in either Referee Support admin or Summer Football Management admin, you will act in a general support role to association staff as required.

Apply for this role

To apply, please click on the following link below (applications outside the link will be immediately rejected). 

Address your application to the General Manager, Linda Cerone.

Applications must be accompanied by a current CV and a letter of application which can be uploaded within the online application link.

Applications open 16th January 2020 and close on 28th January 2020. 

Thank you for your application.  Only applicants who are successful in reaching interview stage will be contacted (between 28/1 and 2/2).  Successful candidates must be available to attend interview/s in early February and ready to start work by end of February, early March (the sooner the better).

Linda Cerone

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