Sydney Uni Sport & Fitness

Sydney Uni Soccer Club Operations Manager

Sydney Uni Sport & Fitness

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  • Camperdown New South Wales Australia
  • Full Time
  • $50,000 to $60,000 pa
Closing 7 Jul 2019
Applications 0


Soccer Club Operations Manager 

  • Full Time - Flexible hours (must be able to work some weekends for game days) 
  • Salary dependent on experience - between $50,000 and $60,000 including Super + Benefits 

Sydney University Soccer Football Club (SUSFC) is looking for an experienced sport administrator to take on an exciting role as the club’s Operations Manager. SUSFC was established in 1946 and provides an opportunity for players at all levels to be involved in the sport. The club boasts an NPL1 Womens program and an NPL3 Mens program. SUSFC also operates a number of boys and girls youth league programs, and mens and womens all age teams and and has close to 600  members. The Operations Manager is predominantly responsible for the oversight and management of the club’s administration and financial health. We are looking for an individual who has experience working within a sporting club or association and is familiar with managing a wide stakeholder group. The successful candidate will be comfortable working in both a team environment as well as individually. They will bring a contagious drive to the role with a strong desire to establish SUSFC as THE destination football club in Australia.

1. Competition Management:

  • 1.1. Appoint conveners and team managers and provide them with SUSFC administration and reporting framework
  • 1.2. Ensure convenors and team managers are provided with ongoing information/support in relation to competition rules and regulations, match day and training management, venues and SUSF policies and procedures
  • 1.3. Implement and communicate relevant My Football Club registration processes with key stakeholders including, conveners, managers, coaches and players
  • 1.4. End to End Management of SUSFC Apparel order and supply logistics
  • 1.5. Oversee the flow of communication between SUSFC Convenors and FNSW/ESFA/NWSWF/CDSFA
  • 1.6. Ensure SUSFC has attendance at meetings of SUSF/FNSW/ESFA/NWSWF/CDSFA
  • 1.7. Liaise with program convenors to compile match reports and online results reporting

2. Financial Management:

  • 2.1. Assist in the development of an Annual Budget for approval by the SUSFC Executive Committee
  • 2.2. Liaise with SUSF Finance Department on income and expense items
  • 2.3. Oversee the receipt of all player registration fees including the management of My Football Club online payment processes and reporting
  • 2.4. Purchase footballs and field equipment in liaison with key stakeholders
  • 2.5. Liaise with the SUSFC Budget Committee and SUSF Finance Department to coordinate monthly financial reporting

3. Facility Management:

  • 3.1. Develop, implement and communicate Annual Facilities Plan detailing match day and training bookings for all programs and teams
  • 3.2. Manage annual ground bookings with SUSF and local councils
  • 3.3. Communicate relevant ground requirements with FNSW/ESFA/NWSWF/CDSFA
  • 3.4. Ensure the organisation and coordination of fixtures & ground bookings each week during the season

4. Game Day Management:

  • 4.1. Coordinate all match day operations at National Premier League fixtures (Men & Women)
  • 4.2. Communicate match day operational requirements with conveners and managers in relation to bookings, access, competition requirements and WHS.
  • 4.3. Maintain an accurate record of all ground bookings with local councils and SUSF

5. Fundraising & Sponsorship:

  • 5.1. Liaise with the SUSFC Executive and Sub-Committees to acquire any new sponsors to increase revenue for the club
  • 5.2. Work with the SUSFC Commercial Committee to service existing sponsor accounts
  • 5.3. Assist in the coordination of Annual SUSFC Blue and Gold Dinner
  • 5.4. Organise the SUSFC Annual Dinner
  • 5.5. Conduct any other functions which may lead to revenue raising and/or alumni engagement

6. Constitutional Compliance:

  • 6.1. Organise Monthly Meetings of the SUSFC Executive Committee (EC)
  • 6.2. Collate written reports on all areas of the business and provide to members of the EC
  • 6.3. Implement all directives and policies of the EC
  • 6.4. Provide efficient correspondence to internal and external stakeholders when required
  • 6.5. Produce the SUSFC Annual Report
  • 6.6. Maintain a database of club and volunteer members

7. Other Duties:

  • 7.1. Coordinate the maintenance of the club website
  • 7.2. Delegate suitable duties to scholarship holders
  • 7.3. Send monthly newsletter to players and supporters
  • 7.4. Update Golden Boot and Intra-Club tables
  • 7.5. All other duties as required

Essential Requirements

  • Working with children check
  • Drivers Licence


Employer and Other Details

Benefits include:

  • Gym membership
  • Uniform included
  • Diverse Social Calender
  • Lunchtime Social Sport
  • Great team and work environment

Qualifications & Experience:


  • Professional industry experience (2+ years)
  • Strong Communication & Interpersonal Skills
  • Exceptional Organisational & Time management skills
  • Extensive experience utilising MS Office applications, Excel in particular
  • Ability to work the occasional flexible hours including weekends
  • Driver’s Licence


  • Relevant tertiary qualifications – Degree in Sports Management or similar
  • Knowledge of soccer/football in Sydney
  • Experience and understanding of My Football Club registration processes
  • First Aid Certificate
  • Website knowledge and maintenance experience

Apply for this role

  • Please send your CV and Cover Letter to Tristan at 
  • Applications close 5pm 07 July 2019 
  • There is a potential that interviews will not be conducted until early August. 
  • Only Successful candidates will be contacted 
Tristan Liles

Application Form

Sydney Uni Soccer Club Operations Manager Sydney Uni Sport & Fitness

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